RSPB Team Member (Process Review Facilitator (HR Hub))

Are you working towards a career as a business analyst or wanting develop facilitation skills. Perhaps you have prior experience in these fields or have worked in HR and are looking to give sometime back. The RSPB HR Operations Team is reviewing its administrative processes that involve other areas of the organisation – payroll, IT, other HR teams. We aim to ensure these processes are clearly documented, agreed and reviewed and to make sure they are efficient, user friendly and cost effective. Would you help us to facilitate these virtual sessions? Tasks will include: • Planning and preparing for facilitating discussions including organising meetings with key teams • Facilitating virtual sessions (using Microsoft Whiteboard) • Transferring the whiteboard findings on to a flowchart (swimlane diagram) in Visio or PowerPoint • Working with teams to help them understand processes and responsibilities. • Creating documentation on our processes • Designing and maintaining a SharePoint site • GDPR and information security training

You can do this role from your own home as the sessions you run will be on Teams. The sessions will be run during normal working hours - Monday to Friday 9 to 5.15pm and are likely to last about 2.5 hours at a time. However, there will be times when you are planning, preparing, collating information and updating documents where you will be able to work on your own or with one or two other people and this can be done during hours that suit you. Ideally you will be able to commit to volunteering 2 or 3 days a month for us over the next 18 months or so. We have a lot of processes to review but the teams we will be working with have limited availability to be involved and this is going to have to be managed carefully.

Gain valuable facilitator and business analyst experience. There will be a chance to learn more about HR processes and their relationships to the other areas of work in the RSPB. Build on your Visio/PowerPoint and SharePoint skills to document, manage and share the documentation. If any of these areas are unfamiliar to you, we have training packages, staff and support to help you.

We need you to have: • Good facilitation skills • Good organisation skills • Able to document processes in an easy to understand, concise and accurate way. • Experience with PowerPoint and/or Visio. • Experience in working in a confidential environment, and/or working in line with GDPR. • Confidence in SharePoint would be a bonus as we would love for you to get involved in designing a site where our documentation will be held.

If you have the skills and enthusiasm to help us to understand and document our important processes then we want to hear from you. Come and talk to us to see how we can work together and help each other – we are always happy to make reasonable adjustments to help support you as a volunteer. We would be willing to break this role down into separate parts so that we have more than one volunteer ie facilitation and documentation could be separate to the SharePoint site design and management.

Close of applications – Friday 22 March 2024
Interviews to take place between 1 and 12 April 2024. This can be via Teams, Face to Face at The Lodge, or via telephone depending on what suits you. Start date preferred after 7 May 2024